Employers across South Africa—it’s time to prepare for one of the most important compliance responsibilities of the year. The Department of Employment and Labour has officially opened the 2024 Return of Earnings (ROE) submission period under the Compensation for Occupational Injuries and Diseases Act (COIDA).
As published in Government Gazette No. 52069, Vol. 716, on 7 February 2025, all qualifying employers must submit their ROE between 1 April 2025 and 30 June 2025.
✅ Need expert help with your submission? Book a Free Consultation with KPC Services
📌 Who Must Submit a Return of Earnings (ROE)?
If you’re an employer registered under COIDA, ROE submission is legally mandatory. This includes:
- Registered companies with employees (even if you employ only one person)
- Employers of domestic workers
- Non-profit organisations with paid staff
⚠️ Non-compliance may result in penalties, interest, and even loss of your Letter of Good Standing—a vital document for securing government tenders, contracts, and partnerships.
📅 Key Dates and Deadlines
- Submission Period: 1 April 2025 – 30 June 2025
- Final Deadline: 30 June 2025 (No extensions will be granted)
- Penalties for Late Submission: 10% of assessment fee + interest after 21 days
⏰ Avoid the rush—Contact KPC Services to ensure your submission is completed early and accurately.
🔍 Why Timely Submission Matters
✅ Legal Compliance
Filing your ROE is a statutory obligation. Missing the deadline exposes you to legal risks and financial penalties.
✅ Renewal of Letter of Good Standing
Your business cannot renew its Letter of Good Standing without a valid ROE submission. This could disqualify you from lucrative contracts.
✅ Accurate Compensation Calculations
The ROE is used to assess your business’s risk classification and calculate workers’ compensation premiums. Inaccurate or estimated submissions may cost you more in the long run.
✅ Protect Your Employees
Without an up-to-date ROE, employees may be unable to claim compensation for workplace injuries or diseases—putting your business at reputational and legal risk.
🧾 What Happens If You Don’t Submit on Time?
Failing to comply can lead to:
- 10% late submission penalty
- Interest charges on unpaid assessment fees
- Estimated earnings imposed by the Compensation Fund—often inflated and inaccurate
- Loss of compliance status, affecting your ability to do business
- Legal action and reputational damage
📝 How to Submit Your ROE (Step-by-Step)
- Gather accurate payroll data (gross earnings for all employees)
- Login to the Department of Employment and Labour portal at cfonline.labour.gov.za
- Fill in the ROE form using your employee earnings and payroll costs
- Submit before 30 June 2025
- Keep proof of submission for your records
📂 Not sure how to navigate the portal or prepare your documents? Let KPC Services take care of your ROE submission
🛠️ Business Changes? Act Fast!
Employers must notify the Compensation Fund within 7 days of any changes, such as:
- Business closure
- Change of company name or registration
- New business address or contact details
Failure to do so could delay processing, affect your assessment, or cause compliance issues.
💼 Let KPC Services Handle Your ROE Submission
We know compliance can be stressful—especially when it impacts your ability to operate. That’s where KPC Services Business Consulting steps in.
Our Services Include:
✔️ Full ROE Submission on your behalf
✔️ Payroll audits and earnings reviews
✔️ Assistance with changes to business details
✔️ Compliance checklists and guidance
✔️ Follow-up on Letters of Good Standing
💬 Let us manage your submission, so you can focus on running your busines
Call Us | 📧 Email Us
📣 Final Word: Don’t Wait Until It’s Too Late
The ROE deadline may feel far away—but in reality, the earlier you act, the safer your business will be. Whether you’re a long-time employer or new to the process, compliance doesn’t have to be complicated.
Trust KPC Services Business Consulting to ensure accuracy, timeliness, and peace of mind.
📞 Contact Us Today
📧 admin@kpcservicesbusinessconsulting.co.za
📧 jeanette@kpcservicesbusinessconsulting.co.za
📱 +27 79 556 8412 | +27 67 926 6896